When purchasing a new office printer it is important to consider both the purchase price and long-term costs of the printer to ensure that you’re getting the best possible deal. Today, we will show you how to properly calculate the long term costs of an office printer.
When determining the long-term costs of an office printer you’ll want to consider 4 things:
- Replacement Ink / Toner
- Electrical Costs
- The Lifespan Of The Printer
Replacement Ink / Toner
A common mistake we see is when people buying printers only looking at the purchase price and the cost of the replacement ink/toner for various printers. They then choose the printer that has the lowest combined cost assuming that this will give them the best long-term value.
While the idea here is correct, it is missing a key factor; the number of pages that can be printed before the ink/toner cartridge needs to be replaced. There is no standard size for printer cartridges. While cartridge A might be $20 more to purchase than cartridge B, it might also be able to print several thousand more pages before needing to be replaced.
When judging which printer has the more expensive cartridges, you should, therefore, look at the cost per sheet rather than just the purchase price of the cartridge. To calculate cost per sheet, simply divide the cost of the cartridge by the number of sheets they will print before needing to be replaced.
While determining the exact electrical costs of a printer is tough to do, an inkjet printer will always use consume less electricity than a similarly sized laser printer. This is because laser printers use wax toner to print. Before a laser printer is able to print, it first must heat up and melt this wax toner so that it will stick to the page.
This means that they need to run slightly longer than an inkjet printer does to complete the same job. While the difference in cost isn’t significant, it will really add up over time if the printer gets a lot of use.
Simply put, the longer a printer lasts, the longer it is until you need to spend money to replace it. Our best tip to ensuring a long life from your printer is to buy a printer that is sized correctly for your expected printing volume.
Printers are designed with a certain print volume in mind. Printers designed for home use, for example, are only designed to print periodically while large office printers can easily print hundreds or even thousands of pages per day. A home printer simply isn’t designed to handle that type of print volume and would quickly begin to break down. Generally speaking, the bigger the printer is, the more print volume it can handle.
When you look at the cost differences between various printers you must also consider the time cost of the printer. The less time your employees spend using the printer, the more time they have to accomplish other tasks. While printers with features such as two-sided printing and scan-to-email might cost more than ones without, these features can save you hundreds of employee hours over the lifespan of the printer; more than justifying their cost.
Read More: Office Printer Buying Tips