Nothing lasts forever and office printers are no exception. Here are a few signs that your printer has reached the end of its life and should be replaced.
Your Printing Needs Have Changed
As businesses change, so do their printing needs. What once may have been the perfect printer for your business now might be hurting your productivity and costing you money. Here are a few reasons why the printing needs of a business tend to change over time.
- You’re printing more (or less) than you used to. Printers are built with a specific “print volume” in mind. If this print volume is exceeded, the lifespan of the printer is greatly reduced. In general, smaller printers are built for a lower print volume than larger printers. They also typically have a higher cost per page than larger printers.
- You’ve got more people using the printer. The more people that use the printer, the lower productivity becomes as employees socialize on their way to pick up their documents, or while waiting for print jobs to complete.
- You’re printing on different sizes of paper. More people using the same printer becomes an even bigger issue if you print on multiple sizes of paper, or specialty paper such as cheque paper or envelopes.
High Printing Costs
Reducing printing costs is one of the most common reasons why small business owners replace printers. There are two main reasons why your current printing costs might be high.
Your Printer Is Improperly Sized
As we just mentioned, smaller printers generally have a higher cost per page than larger printers. If your printer is undersized for the print volume of your business, you’re likely spending more than you need to. Undersized printers also tend to not last as long as properly sized printers as their parts wear out trying to keep up with a print volume that they weren’t designed to handle.
Your Printer is Using Outdated Technology
Over time, new printer technologies are introduced that reduce printing costs. A prime example of this is inkjet cartridges. Laser printers used to offer a lower cost per page; mostly due to the lower costs of their toner cartridges versus inkjet’s ink cartridge/printhead assemblies. By separating the ink cartridges and printheads inkjet printers now offer costs per page that are up to 40% less than laser printers. If your office is still using a laser printer, chances are that you’re spending more than you need to to print documents.
To learn more about how to reduce your printing costs, consult this guide.
The Printer Is Behaving Badly
A sure sign that it is time to replace your printer is when it starts behaving badly. Over time, printer parts slowly begin to wear out. This wear and tear will eventually lead to paper jams, lower print quality, and error messages.
If your printer is behaving badly it can be worth checking to see if it can be repaired. If repairing the problem isn’t possible or practical, however, you should consider replacing it before it completely gives out and grinds your office to a halt.
As we previously mentioned, outdated printer technology often leads to higher than necessary printing costs for your business. It doesn’t stop there, however. Updating to a printer with newer technology can also improve your office’s productivity.
Modern office printers offer many convenience features such as wired and wireless networking, scan-to-email, and the ability to print from USB drives that can save you and your employees both time and frustration.